Online Session Chair | Guidelines

Thank you for chairing a session at the 2021 ANZSOC Conference

The following guidelines and resources are designed to assist with your preparation and participation in your session.

If you have queries please contact mail@conferencedesign.com.au.

Oral & Panel Session presentations will consist of 15 minute pre-recorded presentations, followed by live facilitated group Q&A with the Session Chair.

Generally, sessions will include 3 – 5 presentations grouped together. 

HOW THE SESSIONS WILL RUN – ORAL & PANEL PRESENTATIONS

Please join your session 15 minutes prior to the commencement time to meet with your AV support person and the presenters in your session. Your AV support person will run through the sequence of proceedings for your session and conduct a technology check with you and the presenters prior to the session going live promptly at the programmed time.

Please note the program times are listed in AEST. To view the program for the date, time and details of your session, visit: https://anzsocconference.com.au/2021-program 

Opening the session:

  • Welcome delegates to the session, deliver an acknowledgement of country then introduce the first presentation with the presentation title, presenter name and short biography.

Suggested wording for acknowledgement of country:

I acknowledge the traditional owners of the lands on which we all meet today and pay my respects to Elders, past, present and emerging, and Elders from other communities who may be here with us today. For me, I stand on Wurundjeri land, part of the Kulin Nation here in Melbourne Australia (amend for your location).

  • Remind delegates to put any questions they have for the presenters in the Live Q&A box to the right of their screen throughout the session.
  • Your AV support person will then play the first pre-recorded presentation.

During the session:

  • In between each presentation, AV support will return the session chair to the screen to introduce the next presentation recording.
  • At the conclusion of the final presentation recording, AV support will display the session chair and all presenters on-screen for the facilitated live Q&A discussion. It is a good idea to have a question or two of your own in case there are none forth coming from the audience.

Closing the session:

  • At the top of your screen you will see a countdown clock which will assist you in knowing when the session is due to end.
  • We recommend wrapping up the final presenter Q&A when there is roughly one minute left on the clock. This will allow enough time for you and the presenters to finish your discussion, and make closing remarks and thanks.
  • Once the countdown clock has finished the session will no longer be live and your AV support person will end the broadcast.
  • At the conclusion of the session, chairs and presenters can leave the Zoom meeting and log into the OnAIR conference platform to participate in other conference activities as a delegate.

Please note: your AV support person will be in charge of playing the pre-recorded videos and moving you to and from the screen for introductions. 

Q&A:

  • Please log into the Live Q&A portal for questions from the audience. You will be provided an auto login link to the portal prior to the conference.
  • When in the portal, from the drop-down list, select your session.
  • As questions are entered by delegates, they will appear in the “Current Questions” feed.
  • If accessing the Live Q&A portal from your PC or Laptop, you will have the ability to star favourite questions and tick questions as they are answered.
  • If accessing the portal from your mobile device, you will only have the ability to see the questions.
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